The Field Trip Coordinator is responsible for the logistical planning of all field trips in LA Metro. This includes arranging transportation and moving the field trip inquiry through the approval process.

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Research and negotiate low-cost or free opportunities for out-of-school events and fieldtrips.
• Negotiate group pricing and handle all reservations related to program field trips and events.
• Create library of approved field trip destinations with pertinent destination details.
• Draft excursion itineraries, that are age appropriate, for high volume program field trip destinations.
• Train new program staff on field trip processes and procedures.
• Review bus requests and support with data entry related to bus reservations for program field trips.
• Update field trip tracking system with all relevant updates on an ongoing basis. 
• Verify order information for accuracy prior to placing orders and/or making reservations.
• Coordinate bus reservations with various bus companies.
• Inform program staff of bus confirmation numbers and details in a timely manner.
• Handle daily phone calls related to bus issues. 
• Work with Regional Leaders to ensure that all paperwork required to pay vendors is submitted by school sites in a timely manner.
• Assist with the preparation of purchase and check request documents in order to process payment for field trips and other events.
• Serve as liaison with various bus companies regarding invoicing and payment.
• File copies of submitted orders and track payment progress.

SKILLS, KNOWLEDGE, EXPERIENCE & PERSONAL TRAITS:
• Passion for experiential learning.
• Strong attention to detail.
• Excellent analytical and organizational skills.
• Ability to operate with minimum supervision.   
• Excellent time management skills. 
• Ability to prioritize and deliver planned results in a fast-paced environment.  
• Proactive communicator, problem solver and goal oriented.  
• Deadline-oriented with the ability to multitask and handle various projects and responsibilities. 
• Ability to work with varied populations, such as vendors and colleagues. 
• Ability to establish relationships and work cooperatively with vendors.  
• Ability to think critically and strategically. 
• Strong written and verbal skills. 
• Ability to adapt rapidly in response to changing information or funding needs. 
• Strong computer skills in MS Office.
• Ability to establish and maintain positive working relationships with others, both internally and externally.
• Must pass a criminal background check (Live Scan fingerprinting) prior to beginning employment. 
• Must present proof of negative Tuberculosis skin test (Mantoux) prior to beginning employment dated within 60 days.  
• Access to reliable transportation to transport training materials to various sites.  If applicable, will be required to provide current driver’s license, proof of acceptable driving record (current H-6 DMV printout), and proof of liability auto insurance.

QUALIFICATIONS AND REQUIREMENTS:
• High School Diploma or General Equivalency Diploma
• Entry level role, 0 – 1 years of experience