Think Together

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Staffing Coordinator

Job Locations US-CA-Downey
ID 2024-3221
Category
Full-Time

Overview

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Staffing Coordinator
Southeast Los Angeles Region
Pay: $23-$25/hr
 
Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support! 
 
JOB SUMMARY: The primary role of the Staffing Coordinator is to partner with the General Manager and the Talent Acquisition Department; offering administrative support and assistance for the end-to-end hiring process.  Duties include but are not limited to maintaining requisition/candidate files, administering pre-employment tests, and fingerprinting for background checks for candidates, placing new hires for school sites, and supporting the onboarding process of new hires.  The Staffing Coordinator is a critical member of the Region.  She/he works closely with their Staffing Manager, General Manager, and the Human Resources department to deliver positive results throughout the hiring process. 
 
The Staffing Coordinator Responsibilities:
    • Oversees collection and reporting of employee data supporting Think Together programs; including supplemental staffing needs, long-term planning for concurrent programs in the Region; ensure high data quality. 
    • Proctors and grades pre-employment tests. 
    • Conducts Live Scans for new hires. 
    • Supports recruiters in the onboarding process of new hires.  
    • Support in managing scheduled interviews and/or assessments with candidates and Site Coordinators, Quality Assurance Coaches and Hiring Managers.  
    • Maintains staffing charts, supplemental staffing charts and recruiting reports. 
    • Place new hires in appropriate school sites based on current needs of the region.  
    • Updates & maintains candidate status in the Applicant Tracking System. 
    • Support and coordinate activities between Program Departments and the Regional Hub office; and work cooperatively and collaboratively with regional and program staff to support staffing needs. 
    • Attends and participates in meetings and training with TA (Talent Acquisition), Regional Hub, and Program teams.  
    • Organizes own work to ensure deadlines are met. 
    • Completes work on time and communicates candidate status with hiring managers and any other essential parties.   
    • Serves as the back-up for the Sub-Coordinator with the placement of substitutes; may serve as back-up for the Human Resources Coordinator for new hire paperwork or orientation.  
    • Perform other duties as assigned. 
Skills required for the role:
    • Strong computer skills including proficiency with Word, Excel, PowerPoint, and Outlook 
    • Excellent interpersonal and team building skills. 
    • Flexible, adaptable, and able to alter according to changes in projects or business needs.  
    • Ability to multi-task, work in a fast-paced environment. 
    • Must be willing to become Live Scan certified within 10 days of start date (Certification paid through Think Together). 
    • Strong organizational skills and relating data to business and operations metrics. 
    • Ability to work in a team environment and independently with minimal supervision. 
    • Organized, focused on details and able to change and adjust according to changes in projects or business needs. 
    • Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds. 
    • Ability to complete multiple tasks with accuracy, shifting from one to another with frequent interruptions and competing deadlines. 
    • Must be able to prioritize workload. 
    • Strong attention to detail and follow-up skills required. 
    • Strong written and verbal communication skills 
    • Provides ongoing support to other Staffing Coordinators and TA Team as needed. 
    • Communication with multiple internal departments, hiring managers and leaders within the organization. 
    • Willing to work occasional evenings and weekends. 
EDUCATION and/or EXPERIENCE:
  • Two (2) years college degree or equivalent experience. 
  • High volume administrative experience a plus. 
  • Innovating user of Applicant Tracking Systems, Survey Monkey, and ADP workforce preferred, or prior HRIS systems experience, is a plus.  
  • Knowledge of and experience with data management and various analytic tools. 
  • Must pass Live Scan (fingerprinting), Background Check, and Tuberculosis test. 

 

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
 

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